Pharmacies & chemists
Pharmacy POS for Kenyan chemists: prescriptions, batches and expiry under control
A pharmacy carries risks a normal shop doesn't. Selling an expired product damages trust and costs money; losing track of a batch makes a recall a nightmare; and stock that sits past its expiry date is cash written off.
Ultimate POS gives your chemist a prescription register, batch and expiry tracking with expiry reports, and a clear view of what your stock is worth — together with a fast counter that takes M-Pesa and keeps every till reconciled.
Why pharmacies & chemists choose us
- Prescription register
- Batch and expiry tracking
- Expiry reports before stock goes to waste
Pharmacy challenges Ultimate POS helps you manage
The problem: Expired stock discovered on the shelf, or worse, at the counter — and written off as a loss.
How Ultimate POS solves it: Record batches and expiry dates when stock is received. Expiry reports show what is approaching its date, so you can move it, return it or stop reordering it in time.
The problem: Prescriptions recorded on paper that is hard to search and easy to lose.
How Ultimate POS solves it: Record prescriptions in the prescription register as you dispense, so your records live in the same system as your sales and stock.
The problem: Not knowing the true value of the stock on your shelves when suppliers change prices.
How Ultimate POS solves it: Stock valuation shows what your inventory is worth at any time, and cost revaluations keep that value accurate when supplier prices move. Purchase orders and supplier ledgers keep buying organised.
The problem: Several staff serving at the counter, with no clear record of who dispensed or sold what.
How Ultimate POS solves it: Each pharmacist and attendant logs in as themselves with a role that fits their job. The audit log records who did what, and shift cash-ups keep each till accountable.
How a chemist works with Ultimate POS
When a supplier delivery arrives, each product is received with its batch number and expiry date, and stock goes up immediately. The pharmacist can see the value of what has just come in.
At the counter, over-the-counter items are scanned and paid for by cash or M-Pesa. When a prescription is dispensed, the pharmacist records it in the prescription register.
Each week, the expiry report highlights products approaching their date. Slow-moving batches can be moved forward on the shelf or returned, instead of being discovered too late.
If you run more than one outlet, each branch has its own stock, and you can transfer stock between branches — moving short-dated stock to where it will sell faster.
Getting started
Setting up a pharmacy starts with your product list. We import your products and categories from Excel or CSV, then you record batch numbers and expiry dates for the stock on your shelves, so expiry reports are accurate from day one. We switch on the pharmacy module, create logins for your pharmacists and attendants with the right roles, and train them on the counter, the prescription register and receiving stock.
- 1Book a free demo
- 2Set up and import your products
- 3Train your staff
- 4Go live
Features
Features for pharmacies & chemists
The parts of Ultimate POS that matter most for your business. Switch on only the modules you need.
Prescription register
Record prescriptions as you dispense them.
Batch and expiry tracking
Track batches and expiry dates, and run expiry reports before stock goes to waste.
Stock valuation and revaluation
See the value of the stock you hold and record cost revaluations when prices change.
Real-time stock per branch
Every sale, purchase and transfer updates stock levels for that branch immediately.
Adjustments and branch transfers
Record stock adjustments with a reason, move stock between branches, and receive incoming transfers through a transfer inbox.
Purchase orders and suppliers
Raise purchase orders, manage suppliers, and keep supplier ledgers and payables up to date.
Fast POS checkout
Scan barcodes, print receipts and handle returns and refunds without slowing the queue.
M-Pesa payments built in
Send an STK push to the customer's phone, match incoming payments to sales, and review every transaction in the M-Pesa payment log.
Cash-up and shift sessions
Open and close shifts per till so every shilling is reconciled at the end of the day.
Roles and fine-grained permissions
Give each user only the access their job needs.
Full audit log
See who did what, and when, across the whole business.
Stock status and movements
Report on stock status and every stock movement across branches.
FAQ
Pharmacies & chemists: frequently asked questions
Does Ultimate POS have a prescription register?
Yes. The pharmacy module includes a prescription register, so you can record prescriptions as you dispense them.
Can I track batch numbers and expiry dates?
Yes. Batch and expiry tracking records the batch and expiry date of your stock, and expiry reports show what is approaching its date.
Can I see the value of my pharmacy stock?
Yes. Stock valuation shows what your inventory is worth, and you can record cost revaluations when supplier prices change.
Do I pay for features I don't need?
No. Ultimate POS uses modular licensing, so a pharmacy switches on the pharmacy module alongside the core POS and stock, and leaves out modules like production or deliveries unless it needs them.
Can customers pay with M-Pesa at the pharmacy counter?
Yes. M-Pesa is built in: send an STK push to the customer's phone, match the payment to the sale, and review every transaction in the M-Pesa payment log.
Ready to run your pharmacy on Ultimate POS?
Book a free demo, ask for a quote, or just talk to us — by phone or WhatsApp.