Multi-branch businesses
Multi-branch business management software: every branch, one account
Opening a second or third branch is a sign of success — and the moment many owners lose sight of their business. You can't be in every shop at once, stock moves between branches without proper records, and each manager runs things their own way.
Ultimate POS puts every branch under one account. Each branch keeps its own real-time stock and sales, stock moves between branches with proper transfers, staff only see what their role allows, and an audit log shows who did what — wherever you happen to be.
Why multi-branch businesses choose us
- All branches in one account
- Stock transfers with an inbox
- Roles, permissions and audit log
The problems of growing to many branches — solved
The problem: Driving from branch to branch just to find out how each one is doing.
How Ultimate POS solves it: Ultimate POS is cloud-based. Use the branch switcher to look at any branch's sales, stock and reports from wherever you are.
The problem: Stock moved between branches on a phone call, with nobody sure whether it arrived.
How Ultimate POS solves it: Record stock transfers between branches. The receiving branch sees incoming stock in its transfer inbox, so every transfer has a clear trail from one shop to the other.
The problem: Managers and cashiers in different branches with access to more than they need.
How Ultimate POS solves it: Create users and give each one a role with fine-grained permissions, so every person sees and does only what their job requires.
The problem: Something goes wrong in a branch, and nobody knows who did it or when.
How Ultimate POS solves it: The audit log records who did what across the whole business, so questions are answered with facts — and staff know their actions are recorded.
Running a chain of branches with Ultimate POS
Each morning, the owner opens Ultimate POS from wherever they are and switches between branches to check yesterday's sales, cash-ups and stock status.
One branch is running low on a fast seller while another has too much. The owner, or the branch manager if their role allows, creates a stock transfer, and the receiving branch takes it in from its transfer inbox.
A new cashier joins one of the branches. They get their own login with a cashier role that gives them only the access a cashier needs.
When a question comes up — a price changed, a refund issued — the audit log shows exactly who did it and when. As the business grows, new branches are added to the same account and the same way of working.
Getting started
Moving a group of branches onto Ultimate POS can be done branch by branch or all at once, whichever suits you. We import your products once for the whole business, set up each branch with its own stock, and create users with roles for owners, managers and cashiers. Each branch team is trained on the till, cash-ups and transfers, and you have a view of every branch from day one.
- 1Book a free demo
- 2Set up and import your products
- 3Train your staff
- 4Go live
Features
Features for multi-branch businesses
The parts of Ultimate POS that matter most for your business. Switch on only the modules you need.
Multiple branches, one account
Manage all your branches under one account and switch between them in a click.
Real-time stock per branch
Every sale, purchase and transfer updates stock levels for that branch immediately.
Adjustments and branch transfers
Record stock adjustments with a reason, move stock between branches, and receive incoming transfers through a transfer inbox.
Roles and fine-grained permissions
Give each user only the access their job needs.
Full audit log
See who did what, and when, across the whole business.
Cloud-based
Access your business from anywhere, with automatic updates and backups.
Cash-up and shift sessions
Open and close shifts per till so every shilling is reconciled at the end of the day.
Dashboard and sales reports
See today's sales and trends the moment you log in.
Profit and loss, and margins
Profit and loss, profit by product and margins, so you know what actually makes money.
Stock status and movements
Report on stock status and every stock movement across branches.
Purchase orders and suppliers
Raise purchase orders, manage suppliers, and keep supplier ledgers and payables up to date.
Modular licensing
Switch on only the modules you need — deliveries, production, pharmacy, bundles, cash-up and more.
FAQ
Multi-branch businesses: frequently asked questions
Can I manage all my branches from one account?
Yes. All branches live under one account with a branch switcher, and each branch has its own real-time stock and sales.
How do stock transfers between branches work?
You record a stock transfer from one branch to another, and the receiving branch sees it in its inbox for incoming transfers, so every transfer is tracked.
Can I control what staff in each branch can see?
Yes. Users are given roles with fine-grained permissions, and a full audit log records who did what, and when.
Can I check on my branches when I'm travelling?
Yes. Ultimate POS is cloud-based, so you can access every branch from anywhere with an internet connection.
Can I add a new branch later?
Yes. When you open a new branch, talk to us and we add it to your account, with its own stock and users, working the same way as your other branches.
Ultimate POS for related businesses
Ready to run your business with several branches on Ultimate POS?
Book a free demo, ask for a quote, or just talk to us — by phone or WhatsApp.