Wines & spirits
Wines and spirits POS with the stock control a liquor store needs
Liquor is high-value stock that is easy to lose: a bottle here, an unrecorded discount there, a till that's short at the end of a late shift. Over a month, small leaks become a serious hole in your profit.
Ultimate POS gives your wines and spirits shop tight stock control, shift cash-ups for every till, permissions that limit what each staff member can do, and a full audit log of who did what — plus a fast counter that takes M-Pesa.
Why wines & spirits choose us
- Tight stock control
- Cash-up for every shift
- Full audit log
Where liquor stores lose money — and how we close the gaps
The problem: Bottles disappearing between deliveries and stock counts, with no way to tell when or how.
How Ultimate POS solves it: Stock updates in real time with every sale and delivery, and every adjustment must carry a reason. Stock movement reports show exactly where the numbers changed.
The problem: Late shifts and shift changes where the till never quite balances.
How Ultimate POS solves it: Each attendant opens and closes their own shift session. At cash-up, you see what the till should hold for that shift, so shortages are traced to the right person and time.
The problem: Unauthorised discounts, voided sales and price changes that nobody admits to.
How Ultimate POS solves it: Roles and fine-grained permissions limit each attendant to the actions their job needs. The audit log records who did what, and when.
The problem: Not knowing which brands actually make money once supplier prices change.
How Ultimate POS solves it: Track supplier price trends and see profit by product and margins, so you stock and promote the brands that pay — not just the ones that sell.
A night at a wines and spirits shop on Ultimate POS
The evening attendant logs in and opens a shift. Bottles are scanned at the counter, and customers pay by cash or M-Pesa from their phones.
Each attendant works under their own login, with permissions set by the owner. Whatever happens at the counter, the audit log records who did it and when.
When the shift ends, the attendant cashes up. The cash-up shows what the till should hold for that shift, so any shortage is clear before the next attendant starts.
In the morning, the owner checks last night's sales and margins from their phone, and reviews stock movements for the high-value brands.
Getting started
Getting a wines and spirits shop live starts with an accurate opening stock. We import your products from Excel or CSV, organised by category and brand, and you do one full stock count so the system starts from the true position. We set up a login and role for every attendant, show you how shift cash-ups work, and train your team before the first night on the new system.
- 1Book a free demo
- 2Set up and import your products
- 3Train your staff
- 4Go live
Features
Features for wines & spirits
The parts of Ultimate POS that matter most for your business. Switch on only the modules you need.
Real-time stock per branch
Every sale, purchase and transfer updates stock levels for that branch immediately.
Adjustments and branch transfers
Record stock adjustments with a reason, move stock between branches, and receive incoming transfers through a transfer inbox.
Stock status and movements
Report on stock status and every stock movement across branches.
Cash-up and shift sessions
Open and close shifts per till so every shilling is reconciled at the end of the day.
Roles and fine-grained permissions
Give each user only the access their job needs.
Full audit log
See who did what, and when, across the whole business.
Fast POS checkout
Scan barcodes, print receipts and handle returns and refunds without slowing the queue.
M-Pesa payments built in
Send an STK push to the customer's phone, match incoming payments to sales, and review every transaction in the M-Pesa payment log.
Bundles and combo deals
Sell products together at a combo price while stock is still deducted item by item.
Purchase reports and supplier price trends
Follow open orders, review purchases, and spot suppliers whose prices are creeping up.
Profit and loss, and margins
Profit and loss, profit by product and margins, so you know what actually makes money.
Multiple branches, one account
Manage all your branches under one account and switch between them in a click.
FAQ
Wines & spirits: frequently asked questions
How does Ultimate POS help stop stock losses in a liquor store?
Stock updates in real time, adjustments require a reason, and the audit log records who did what. Stock movement reports show where stock changed.
Can each attendant cash up their own shift?
Yes. Cash-up and shift sessions let each till be opened and closed per shift, so every shift is reconciled separately.
Can I limit what staff are allowed to do?
Yes. Roles and fine-grained permissions control what each user can do, and the audit log records every action.
Can I check sales when I'm not at the shop?
Yes. Ultimate POS is cloud-based, so you can see sales, stock and reports from anywhere with an internet connection.
Can I sell bundles, like a bottle with mixers?
Yes. Product bundles let you sell items together at one price, while each item in the bundle is still deducted from stock.
Ultimate POS for related businesses
Ready to run your wines and spirits shop on Ultimate POS?
Book a free demo, ask for a quote, or just talk to us — by phone or WhatsApp.